Hand in glove with cleaning spray

Office Cleaning 101: Your Guide to Proper Office Sanitation

16th September 2020

So you’ve read our blog post on creating a socially distanced office layout – now what? 

With workers across the country preparing to return to the office, ensuring a thorough office cleaning and sanitation process is vital to protecting the health and safety of your employees amidst the ongoing pandemic and beyond. 

We’re all in this together, meaning the responsibilities don’t start and end with your professional cleaner. Instead, both you and your employees need to do your bit to maintain a safe and sterile workplace. 

With that in mind, we’ve put together a complete guide to proper office sanitation, covering everything you need to know from tools to techniques, helping you to preserve your employees’ health and wellbeing throughout the working week. 

Tools

Nowadays, a simple wipe down just doesn’t cut the mustard. For an office cleaning process that keeps your workplace hygienic, you’ll need to ensure you’re armed with the following at a minimum: 

Method 

While we recommend that a professional deep clean becomes a regular addition to your rota, we understand that the expense of professional office cleaning can quickly add up for SMEs. 

As such, the following office cleaning method is one that can be implemented by employers themselves, as well as alongside more thorough professional cleaning processes as and when required:

Step 1

Office cleaning should always begin with disinfection to immediately sterilise any surface you come into contact with. Use homemade disinfectant spray (5 tablespoons of bleach per gallon of water) or popular disinfectant wipes such as Lysol, being sure to only clean one surface at a time to remain in-line with hygiene best practices.

Step 2 

Your daily focus for more thorough office cleaning should focus on the ‘high-touch’ surfaces, appliances and areas that receive regular usage by multiple employees day to day. Of course, these are typically high transmission areas, and while this will depend on your office layout, size and features, some typical examples include: 

Step 3

With the ‘high-touch’ areas tackled (and it’s important to remember that the list above is by no means conclusive), it’s time to turn to your attention to other areas of your office layout. 

Of course, there’s no one-size-fits-all when it comes to office cleaning methods – it all depends on your workspace. To accurately identify your priorities when it comes to cleaning the less active areas of your workplace, look to begin making a mental (or physical) map of office hot spots. 

Whether it’s frequently used walkways or forgotten extra communal areas, analyse the typical everyday usage of your workspace to identify the areas most prone to transmission. 

Step 4  

With your space deep cleaned in priority order, you should be all set, right? Wrong. 

In an age where antibacterial hand gel is as common as your morning cuppa, it’s easy to overlook traditional features of your office cleaning method. Dusting, for example, is just as important amidst the COVID-19 pandemic as it was before. 

This is because airborne viruses can spread fast through dust particles and aerosolized moisture. Combine this with the well documented respiratory issues caused by both high levels of dust and, more severely, COVID-19, and the importance of dusting during your office clean shouldn’t be underestimated.

Other considerations

There are bound to be some factors of your office cleaning routine that you’ve overlooked to date – and with so much to adjust to, that’s OK. It’s a ‘new norm’ for all of us. 

One consideration you may not have made yet is your office storage, and how this should be tackled and adapted to accommodate new safety precautions. For pre-existing office shelving and storage units, consider revitalising your labelling systems to include up-to-date inventory lists. This way, employees can source important files, items and documents without having to manually touch more than the required unit. 

Alternatively, why not fully commit to your employees safety by installing new units specifically curated with health and hygiene at the heart. From EkoFit Hygienic Shelving to Perspex Door Lockers with Germ Guard Active Technology, there are plenty of options out there when it comes to modern office storage solutions built with proper hygiene and sanitation in mind. 

Another consideration that perhaps slipped under your radar is the air quality of your workspace. It’s all very well and good deep cleaning your surfaces, but without the proper air quality control, your office is still a breeding ground for germs and bacteria. Combat this with an effective air purification or ventilation system. 

Before you begin to welcome back employees into the office on a regular basis, you need to ensure that you have a logical and well-informed office cleaning plan in place. While these tips will help you on your way, it’s important to note that these should be considered subjective in relation to your own workspace’s unique requirements. 

Further still, remembering to up the frequency of your cleaning schedule during local outbreaks, peak seasons, office events or employee sickness is absolutely vital in protecting your employees and, ultimately, your business amidst the ongoing pandemic and beyond. 

To learn more about how Action Storage can help ready your workspace for office working amidst 2020’s ‘new norm’, why not get in touch with us today?